Imagine if the stress of organizing documents and time-consuming data entry became a thing of the past, with a built-in system that makes every file secure and easily accessible. We understand that starting the process of digitizing documents can be daunting, but we can help. Document Management is one of our most customizable solutions and can transform how your workplace operates.
Every business is unique, and our team of employee-owners can assess your office environment for free to determine how a Document Management System could best serve your business so you can experience the benefits of:
- Improved efficiency and productivity
- Automated workflow and data-entry
- Enhanced security compliance and risk management
- Informed investments that enhance your office environment
Here’s how:
Improve Efficiency and Productivity
Document Management allows businesses of all sizes to ensure documents are properly scanned, indexed and easily accessible to save significant time with managing physical files. This means your team can spend less time searching for documents and more time focusing on the project at hand. Through PERRY proTECH’s assessment of your processes and print usage, we can find ways to streamline document input and retrieval, so your team will be set for success from the start.
Automate Workflow and Data-Entry
A Document Management System doesn’t just store your documents—it transforms how you handle them. Automated workflows optimize routine processes, such as approvals and data entry, allowing documents to quickly move from one stage to the next without unnecessary delays. Imagine invoices being automatically routed to the correct department for approval or scanning a document into a specific folder on your computer within seconds. With assistance from the PERRY proTECH team, we can reduce upfront costs by automating tedious tasks to free up employees’ time and reduce errors–all while helping your daily processes run smoothly and effectively.
Enhance Security Compliance and Risk Management
In an age where data breaches are becoming alarmingly common, ensuring the security of your documents is paramount. PERRY proTECH can establish a Document Management System that protects documents with advanced encryption, access controls and audit trails so that only authorized personnel can access sensitive data. In the unfortunate event of a breach, detailed logs help identify and address the issue quickly. A Document Management System can also help ensure compliance with common privacy standards and provide peace of mind.
Make Informed Investments that Enhance Your Office Environment
Implementing a Document Management System may include an initial investment in software and/or a scanner, but the long-term return on investment can be substantial. A benefit of going through PERRY proTECH’s assessment of your print and digital environment is that we can better understand where budgets are currently allocated, how employees spend their time and what improvements can be made to create tailored solutions that drastically cut unnecessary expenses.
Partnering with PERRY proTECH also allows you to cut costs through vendor consolidation and discover additional savings as we evaluate your digital environment—many customers have seen up to 30% savings during this process.
By improving efficiency and productivity, enhancing security and compliance, and delivering cost savings over time, our services provide comprehensive solutions that address the core challenges of document management.
Ready to digitize your documents but don’t know where to start? Your solution is just a phone call or a click away. Click here to schedule a meeting with a PERRY proTECH employee-owner today.
